Job summary:

The Executive Assistant supports Looloo Tech’s executives with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with the company’s objectives.

Responsibilities

• Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
• Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
• Arrange meetings (online and offline), events, appointments & travel for departmental leadership with supporting materials as needed.
• Helping with presentations and creating reports
• Ensure that executive leadership is informed of priorities, deadlines and challenges.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Maintain confidentiality in all aspects of company and clients’ information.
• Operate independently with minimal supervision.
• Provide back-up administrative support to other departments as necessary.
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
• Other duties as required. 

Qualification

• Bachelor’s Degree or higher
• Dependability, Dedication, and independence
• Highly developed written communication skills (Thai and English), including report writing, presentations, email correspondence
• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise, and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
• Advanced experience in Google App Suite applications including Gmail, Google Calendar, Google Docs, Google Sheets, Google Presentations
• Fresh Graduates are welcome

Preferred skill

• Experience in a tech company or experience in working with a technical team
• Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Ability to work well under pressure while maintaining a professional demeanor