What We’re About: 

At Looloo, we believe that deep technology will play an increasingly important role in defining the future of all industries. We are driven by a strong passion to solve the challenging problems facing the world today by developing innovative solutions that can lay a foundation for a better tomorrow. 

What Your Work Looks Like: 

The Executive Assistant supports Looloo Tech’s executives with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with the company’s objectives.

Responsibilities:

• Provide executive leadership with extensive and continuous calendar management, travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
• Act as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
• Arrange meetings (online and offline), events, appointments & travel for departmental leadership with supporting materials as needed.
• Helping with presentations and creating reports
• Ensure that executive leadership is informed of priorities, deadlines and challenges.
• Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.
• Maintain confidentiality in all aspects of company and clients’ information.
• Operate independently with minimal supervision.
• Provide back-up administrative support to other departments as necessary.
• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).
• Responsible for implementing ISO27001 by taking on the cyber security working group role.
• Other tasks as assigned.

Preferred requirements & competencies:

• Bachelor’s Degree or higher
• 3+ years of experience supporting administrative functions at the executive level
• Exceptional organization and prioritization skills, interpersonal skills
• Dependability, dedication, and independence
• Highly developed written communication skills (Thai and English), including report writing, presentations, email correspondence
• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads
• Advanced experience in Google App Suite applications including Gmail, Google Calendar, Google Docs, Google Sheets, Google Presentations
• Ability to observe strict confidentiality in all aspects of services provided
• Experience in a tech company or experience in working with a technical team
• Ability to effectively exercise discretion and judgment in handling confidential/proprietary information
• Ability to anticipate needs, resourcefulness and responsiveness are essential
• Ability to work well under pressure while maintaining a professional demeanor

What We Value

• Team members who aren’t satisfied with surface-level answers.
• People who have a high sense of ownership in the work that they do and actively find ways to continually improve their quality of work.
• Team players who are always looking for ways to help out others.
• Adaptive, thoughtful, and introspective; willing to learn, teach, lead and follow.